Legal Secretaries

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About the Job

Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.

It is also Called

  • Secretary
  • Paralegal Secretary
  • Paralegal
  • Magistrate Assistant
  • Litigation Secretary
  • Litigation Legal Secretary
  • Litigation Assistant
  • Legal Secretary
  • Legal Assistant
  • Legal Administrative Secretary
show all

What They Do

  • Submit articles and information from searches to attorneys for review and approval for use.
  • Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
  • Attend legal meetings, such as client interviews, hearings, or depositions, and take notes.
  • Prepare and distribute invoices to bill clients or pay account expenses.
  • Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
  • Draft and type office memos.
  • Assist attorneys in collecting information such as employment, medical, and other records.
  • Make photocopies of correspondence, documents, and other printed matter.
  • Schedule and make appointments.
  • Organize and maintain law libraries, documents, and case files.

Interests

People who work in this occupation generally have the interest code: C.

This means people who work in this occupation generally have Conventional interests.

Work Values

People who work in this occupation generally prize Relationships, but also value Support and Working Conditions in their jobs.

Things They Need to Know

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Things They Need to Be Able to Do

  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking - Talking to others to convey information effectively.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Time Management - Managing one's own time and the time of others.
  • Coordination - Adjusting actions in relation to others' actions.

Education Required

Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

Wages

In 2016, the average annual wage in Pennsylvania was $45,940 with most people making between $28,640 and $65,210

Outlook

0.00%
avg. annual growth

During 2014, this occupation employed approximately 12,110 people in Pennsylvania. It is projected that there will be 11,600 employed in 2024.

This occupation will have about 0 openings due to growth and about 130 replacement openings for approximately 130 total annual openings.



Pennsylvania Department of Education