Human Resources Assistants, Except Payroll and Timekeeping

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About the Job

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

It is also Called

  • Time Study Clerk
  • Temporary Help Agency Referral Clerk
  • Staffing Assistant
  • Personnel Officer
  • Personnel Clerk
  • Personnel Associate
  • Personnel Assistant
  • Identification Clerk
  • Human Resources Technician (HR Technician)
  • Human Resources Team Member
View All

What They Do

  • Arrange for in-house and external training activities.
  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Select applicants meeting specified job requirements and refer them to hiring personnel.
  • Inform job applicants of their acceptance or rejection of employment.
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.
  • Interview job applicants to obtain and verify information used to screen and evaluate them.
  • Compile and prepare reports and documents pertaining to personnel activities.

Interests

People who work in this occupation generally have the interest code: CES.

This means people who work in this occupation generally have Conventional interests, but also prefer Enterprising and Social environments.

Work Values

People who work in this occupation generally prize Relationships, but also value Support and Working Conditions in their jobs.

Things They Need to Know

  • Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Things They Need to Be Able to Do

  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Speaking - Talking to others to convey information effectively.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Education Required

Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

Wages

In 2017, the average annual wage in Pennsylvania was $39,370 with most people making between $26,760 and $54,400

Outlook

0.00%
avg. annual growth

During 2014, this occupation employed approximately 6,620 people in Pennsylvania. It is projected that there will be 6,340 employed in 2024.

This occupation will have about 0 openings due to growth and about 80 replacement openings for approximately 80 total annual openings.



Pennsylvania Department of Education