Payroll and Timekeeping Clerks

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About the Job

Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

It is also Called

  • Wanigan Clerk
  • Timekeeper
  • Time Recorder
  • Time Clerk
  • Time Checker
  • Sign Out Clerk
  • Piece Work Checker
  • Personnel Technician
  • Personnel Scheduler
  • Personnel Clerk
View All

What They Do

  • Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
  • Train employees on organizations' timekeeping systems.
  • Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
  • Post relevant work hours to client files to bill clients properly.
  • Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
  • Complete time sheets showing employees' arrival and departure times.
  • Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.
  • Balance cash and payroll accounts.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process.
  • Distribute and collect timecards each pay period.

Interests

People who work in this occupation generally have the interest code: CE.

This means people who work in this occupation generally have Conventional interests, but also prefer Enterprising environments.

Work Values

People who work in this occupation generally prize Relationships, but also value Support and Achievement in their jobs.

Things They Need to Know

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Things They Need to Be Able to Do

  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Speaking - Talking to others to convey information effectively.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Mathematics - Using mathematics to solve problems.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Education Required

These occupations usually require a high school diploma.

Wages

In 2017, the average annual wage in Pennsylvania was $42,420 with most people making between $27,940 and $59,340

Outlook

0.00%
avg. annual growth

During 2014, this occupation employed approximately 7,900 people in Pennsylvania. It is projected that there will be 7,590 employed in 2024.

This occupation will have about 0 openings due to growth and about 210 replacement openings for approximately 210 total annual openings.



Pennsylvania Department of Education